Manage Your Accounting & Business Compliances with Ease
Simplifying your business requirements isn’t just our job, but our ethos. A well-maintained accounting and compliance system can help your company cut accounting costs and track its financial progress. With us, accounting and business compliance become as easy as A-B-C!
Documents Required from Directors, Shareholders
- Pan Card Copy (Mandatory)
- ID Proof (Any one) – Driving License/ Voter ID/ Passport Copy/ Aadhaar Card
- Address Proof – Latest Bank Statement/ Latest Telephone or Mobile Bill/ Latest Electricity Bill.(MUST be less than 30 days old)
- Passport Size Photograph
Documents Required for Registered Office Address
- NOC – No Objection Certificate from the Owner of the Property
- Address Proof – Latest Telephone Bill or Mobile Bill/ Gas Bill/ Electricity Bill (MUST be less than 30 days old)
How Does Accounting And Business Compliance Work?
We at Efinac provide accounting and business compliance services to keep you up to date on costs, bad debts, overheads, and profitability. Here’s how we can relieve you of any accounting and bookkeeping concerns:
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Accounting Online - An Overview:
Accounting is the systematic process of recording, analysing, and interpreting the financial transactions. It is the responsibility of every business – whether large or small to furnish their accounting records to the Income Tax Department. Generally, startups neglect these issues and, after a few years, they are forced to deal with them, plus interest. It's always a good idea to keep track of your finances and provide information to government organisations to avoid difficulties like raids and fines. Companies are required to update the annual returns regularly.
Importance of Accounting & Business Compliances to a Business
- Budgeting: It assists organisations in efficiently controlling the company's income and expenditure while monitoring managerial policies and goals.
- Evaluating the Business's Performance: Helps in measuring the performance of the business in terms of key measures such as net profit, sales growth, and so on.
- Managing Cash Flow: Keeping track of the money that comes into the business on a regular basis helps in projecting patterns, paying employees and suppliers, repaying debts, etc.
- Financial Information to Investors and Stakeholders: Investors will gain a better understanding of the business's financial health, including its solvency, creditworthiness, liquidity, stock, and bond issuers.
- Mandatory by law: In India, the Registrar of Companies requires a strict record of income tax payments at the end of the year, failing which companies may face additional taxes or fines.
Documents Required for Accounting Services
The documents required will vary depending on the service you require. Our professionals will convey the same to you based on your requirements.
Process of Filing LLP Annual Compliance
The mandatory compliances that most businesses must meet are as follows. At Efinac, our qualified chartered accountants, accounting and taxation professionals, and company secretaries will handle all of your compliance needs. We offer the best-in-class legal consultation for your company. Our team will cover the following compliance requirements as mandated by the Ministry of Corporate Affairs.
Facilitation of meetings of board of directors:
The first meeting has to be conducted within 30 days of incorporating a business after which four meetings shall be held every quarter in a calendar year. There should not be more than 120 days between two consecutive meetings.
Preparation of the minutes of proceedings of meeting:
Every company needs to file its minutes of the meetings and they shall be preserved permanently to add value in case of any dispute. The meeting minutes are to be maintained at the registered office.
Issuance of share certificates:
The company is required to issue a share certificate to the subscribers of the memorandum within 60 days of incorporation.
Filing of disclosures of directors’ interests and declarations of disqualification:
In the first board meeting, all the directors are required to make disclosures about their interests in other business entities.
Filing declarations of commencement of business with the RoC:
This has to be done upon registration of the company. Form INC 20A mandatorily needs to be filed within 180 days of incorporation.
Facilitation of annual general meetings:
A company shall conduct at least one AGM each year. The first AGM shall be held within nine months from the closing of the first financial year of the company. In other cases, it shall be within six months from the closing of the financial year.
Annual company returns need to be filed with the RoC within 60 days of the conclusion of the AGM.
Quarterly compliance:
Every company has to hold a minimum of four meetings of its board of directors, that is, at least one board meeting every quarter of the calendar year.
Statutory registrations:
All statutory registrations like GST, PF, ESI, IEC, etc. must be completed.
Why Efinac?
As a benefit of working with industry specialists, our team will keep track of all changes to the various relevant regulations and keep you up to date and compliant. Our accounting and compliance team will collaborate closely with you to identify all needs and ensure that the procedure is completed on time. Our experts will assist you in a broad spectrum of financial services that cover:
Basic financial consultation:
We have expert chartered accountants and financial professionals who offer basic financial consultation that your company needs.
Bookkeeping:
Bookkeeping is a process of recording financial transactions and information on a daily basis. The account bookkeeping services may include payments made to suppliers, loan payments, customer invoice payments, monitoring asset depreciation, and generating financial reports.
Preparation of accurate annual financial statements and monthly reports:
One of the major concerns of creditors and investors is a company’s financial health. Financial statements serve as a source for a company’s investor to gauge the profitability and safety for their investment.
The balance sheet, income statement, and cash flow statement provide information on the company's financial position, including an overview of assets and liabilities, as well as stockholders' equity. It also helps in understanding the company's earnings and expenditures, as well as how the company pays its obligations and meets its operating expenses.
Assistance in designing invoices:
Invoices are records of a company's sales transactions. They include information on the shipment, such as the quantity of items, item descriptions, total sale price and selling price per item, terms of sale, buyer and seller information, amount due, invoice number, payment method, and payment due date. Invoices establish the legal rights, wherein if the customer fails to make the due payment, the company can take it forward legally.
Basic taxation advisory:
At Efinac, our taxation experts offer the best-in-class tax planning strategies that are suitable for your business structure. We understand the changing tax regimes in India and offer timely information.
Cloud-based accounting software license:
We utilise Zoho online accounting software that helps in staying compliant with GST and managing your finances and business workflows.
Our accounting services are offered on the cloud, which means that you'll have 24x7 access to your accounts and can be sure of confidentiality.
The Glossary
Balance Sheet
A financial statement that reports on all of a company’s assets, liabilities, and equity. As suggested by its name, a balance sheet abides by the equation .
Inventory
Inventory is the term used to classify the assets that a company has purchased to sell to its customers that remain unsold. As these items are sold to customers, the inventory account will lower.
Liability
All debts that a company has yet to pay are referred to as liabilities. Common liabilities include accounts payable, payroll, and loans.
Accounting Period
An accounting period is designated in all financial statements (income statement, balance sheet, and statement of cash flows). The period communicates the span of time that is reported in the statements.
Cash Flow
Cash flow is the term that describes the inflow and outflow of cash in a business. The net cash flow for a period of time is found by taking the beginning cash balance and subtracting the ending cash balance. A positive number indicates that more cash flowed into the business than out, where a negative number indicates the opposite.
Accounting
Recording and reporting of financial transactions, including the origination of the transaction, its recognition, processing, and summarization in the financial statements.
Budget
Financial plan that serves as an estimate of future cost, revenues or both.
Cash Flows
Net of cash receipts and cash disbursements relating to a particular activity during a specified accounting period.
Cost Accounting
Procedures used for rationally classifying, recording, and allocating current or predicted costs that relate to a certain product or production process.
Income Statement
Summary of the effect of revenues and expenses over a period of time.
Inventory
Tangible property held for sale, or materials used in a production process to make a product.
Valuation
Process of determining the worth of a company’s assets.
Working Capital
Excess of current assets over current liabilities.
FAQ
Efinac adopts the best practices when it comes to maintaining confidentiality in the data of our customers. We ensure your information is not leaked or disseminated to any third party.
Better accounting practises allow you to analyse complex financial data, generate reports that appropriately include quarterly and year-end closing records, monitor and check taxation concerns and filings, and so on.
Although accounting can technically be maintained by anyone, it is highly recommended to avail the assistance of accounting professionals who can maintain the records and help you save a lot of time and effort spent on dealing with everyday bills and transactions There is an advantage in taking the opinion of an expert, such as an agent who can maintain the accounting records as demanded by the income tax, and thus, save you a lot of man hours and the hassles of dealing with daily bills and transactions.
Yes, one can submit computerised accounts, too. Now, it is easier to maintain records and all details of financial transactions on designated software or through computerized records, to eliminate any errors and miscalculations.
Yes, as long as your software is remotely accessible, we can use it. Our experts will login and prepare your accounts after you give us access to your software.
Yes, every company irrespective of the number of transactions has to get the compliance filings done. However, the process will be much simpler.
Balance sheet and Annual Returns have to be filed once a year. In addition, companies have to file Form 3 if there is Return of Allotment, Form No INC-22. If there is a change in the registered office, Form No DIR-12 for change of directors etc.
The AGM has to be conducted at the registered office of the company or at any other place within the city, town or village wherever the registered office is situated. The meeting should happen during the business hours (9 am-6 pm) on any day that is not a national holiday declared by the central government.
A director has to be physically present to attend at least one Board meeting of the company. In absence of the original director, an alternate director may be appointed to attend the meeting. If a director absents himself from all the board meetings of the company, he has to be vacated from the office of directorship of the company.
The Companies Act 2013, allows one person to be the managing director in up to 2 companies at the same time.
To review means to look back over something for evaluation or memory.
